Key Purpose of Role
To deliver technical administrative services that provide the technical, land, sales, commercial and construction teams with up to date/relevant details/information to enable delivery of all aspects of technical works required for each new and existing development.
Key Duties/Responsibilities
- Checking all departments availability for both regular and ad-hoc meetings thus arranging regular and ad-hoc meetings i.e.: Pre-Start Meetings, Pre-Development Meetings.
- To distribute Pre-Start Meeting Minute Templates to Technical, Land, Commercial, Sales, Construction Departments for their completion once returned – collation, merger, typing in full, further distribution prior meetings.
- To prepare Pre-Start Meeting Minute Folders – Technical, Sales and Construction in preparation for Pre Start Meetings ensuring all drawings and reports are up to date.
- To regularly prepare the following files: – Architectural, Engineering, Planning, Land/Technical Handover, Pre-Exchange Checklists, Pre-Completion Checklists.
- To fully process AOR’s – logging, production of Purchase Orders on COINS, monitoring/logging Purchase Orders measuring against budget costs keeping a detailed account of Budget V Estimate spend to date.
- Maintaining and updating of files, records, documents used regularly by the Technical Department and other members of the Company.
- IT Support – Implementation/Maintenance of Software within Technical Department.
- Logging/Tracking legal documentation.
- Assisting Architects/Engineers/Planner with ad-hoc tasks.
- Requesting existing Sewerage and highways records for feasibility sites.
- Updating the electronic filing system.
- Production of various documentation accurately.
- Liaising with all Departments regularly to collate information for various meetings.
- Keeping records up to date.
- General administrative duties – typing, filing, photocopying, ordering stationery/plotter supplies, chasing staff for information required for meetings/advising of deadlines.
- Monitoring and recording sick leave and holidays.
Person Specification
Qualifications
- GCSE in English and Maths or equivalent.
- Relevant qualification and/or experience of working in a developer or consultant housing development company.
Experience
- IT proficiency, including word processing and diary management.
- Administration experience within the construction industry (desirable).
Key Knowledge & Skills
- Good knowledge and experience of delivering information to strict deadlines.
- Good understanding of engineering, architectural, planning, design and land related issues.
- Good communication (written and verbal) and presentation skills.
- Good problem solving and analysis skills.
- Good understanding of building regulations and NHBC standards.
- Strong teamwork skills.
- Good understanding of health and safety and CDM Regulations.
- Able to manage own time and workload to achieve targets set by all Departments.
- Adaptable, flexible, works well under pressure and to tight deadlines.
Personal Attributes
- Efficient / Conscientious