Key Purpose of Role
- To act as a support system to the Sales Department by administering sales information and further administrative duties for the Sales Department.
- To be involved in a scope of duties to enable the department to respond effectively to the requirements of the company.
Key Duties/Responsibilities
Provide administrative assistance to The Sales Director, Sales Managers and Sales Executives, producing letters, memos and general administration duties for the Sales Department including:
- Prepare weekly sales information packs for the leadership team.
- Reporting all previous week’s activity to the financial controller with a deadline.
- Process Disclosure of Incentive forms.
- Maintain company CRM – ensuring accurate recording of data and events.
- Supervise department paperwork & reports to uphold required standards.
- Coordinate the distribution of price lists internally.
- Administer the ordering of uniforms and other items.
- Collation of Marketing resources for developments.
- Liaise with internal shareholders to resolve any queries.
- Process payment requests.
- Produce customer completion statements timely and accurately.
- Reception assistance as required.
- Be proficient in the use of the company CRM to aid/train users with the sales team.
- Assist with the preparation of the monthly board report.
- Support other departments with relevant information as requested.
- Collate invoices for Sales Managers to sign and pass to accounts or relevant team.
- Manage People Safe devices.
- Fully comply with company policies, procedures, and instruction at all times.
- Contribute ideas to improve or build upon current procedures.
Person Specification
Experience
- Experience within a housebuilding company in a similar role (desirable).
Key Knowledge & Skills
- Computer literate on IT systems – intermediate Excel knowledge would be advantageous.
- Excellent communication skills.
- High attention to detail.
- Excellent numerical skills.
- Methodical and highly organised.
- Able to work well under pressure and effectively manage own workload.
Personal Attributes
- Self-motivated.
- Flexible and adaptable.